2020 Vendor Instructions
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Venue
The Lancaster Event Center is located on 84th and Havelock Avenue in Lincoln (Southeast Corner). [4100 North 84th Street], Pavillion I http://www.lancastereventcenter.com/ Entrance The entrance is located under the awning in the NE corner. Exit The only exit that available during the hours of the show are marked in the admissions area, in addition to two potty area doors (one on north side; one on south side of main building. All other doors along the outside walls are EMERGENCY EXITS ONLY. SMOKING: The event center is a smoke-free facility in compliance with local and state laws. Please go to your vehicle for breaks, and use the admissions area to exit the building. Exiting or entering from side doors is not permitted. PARKING IS FREE! You may park close to Pavilion I during set up and tear down, but we ask that you move your vehicle to a back parking lot to leave room for the attendees during the event. There are several events going on the weekend of the Expo, so parking will be at a premium. The Event Center advises that any violations of ‘No Parking’ signs shall subject the vehicle to towing. |
Designated Dog Potty Areas
For your convenience, there will be two designated outdoor dog potty areas; one on the north side of the building and one on the south. These areas will consist of barn stalls around the exit door with cedar shavings on the floor and clean up supplies. These are the only doors in the interior of the building that should have activity, and is monitored as such. While this provides a convenience for you, depending on the weather, this will provide an inconvenience for the vendor booths that are located near these doors. Please layer your clothing to ensure your comfort. Venue Services Temperature: We often receive comments about the lack of heat during this show. Please note that we do not have access to the heating controls as they are on a timed device. Please layer your clothing appropriately to accommodate your comfort. Because of this, if you are setting up on Saturday morning, only the entrance doors are available to bring in your booth materials, as that helps keep a consistent room temperature. Wifi: Vendors may purchase internet connections at fair market rates upon connection based on length of time, number of device connections and speed of service. Cash Machine: The event center does have cash machines available. We have requested an additional one as they sometimes run out of funds. NOTE: Posting flyers on cars in the parking lot, before or during the event is prohibited. Any materials distributed at the show must be done in your booth. |
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Before the Event
The success of each of our vendors is based on the attendees that are drawn to the show. While we do our best to advertise on the radio, TV, print, and social media, we encourage you help get the word out by sharing the information to your constituents as well. If you have a great product that featuring at the Expo, post a photo and a description of the item(s) on your Facebook page, and be sure to tag Domesti-PUPS as we will share your post with our 6.2k followers. Be sure to share our Facebook event on your page. Set-Up and Tear-Down The event center will be open to you on Friday, February 21 from 2-6 pm for set up or from 7am-9am on Saturday. We expect all vendors and sponsors to have their booths set up promptly by 9am the day of the event. Booths are not be torn down before 5pm when the show closes without prior arrangement. When you tear down your booth, please deposit all trash in the bins available before you leave. Please leave your vendor bracelets in the basket at Admissions as you leave so that we may utilize them again next year. For safety reasons, we ask that you keep your displays within the confines of the booth area you rented and keep the aisles clear for patrons. Vehicles are not be allowed in the Pavillion I during set up as the open doors cause the booths to fall down. NOTE: You will be responsible for transporting your materials from your vehicle into the building (and back out again after the show). We are unable to provide volunteer assistance for this task. If you need a cart to transport your materials, you will need to bring one. |
Vendor Entrance Wristbands:
Wristbands have been mailed to you. Please be sure you are wearing one at all times during set up and at the event so our staff knows you are authorized to be there. If you need an additional bracelet, they will be available for purchase for $2. Most folks who have a number of volunteers will send a volunteer to the door to provide their tag to the next shift volunteer. Booth Location Having been a vendor at other shows, we know the importance of booth location. We try very hard to make every booth location equally suitable to everyone. We also try to accommodate everyone’s requests for a specific location, however, nothing is guaranteed. The booth map will be available online and you will be notified via email when it is available. Your booth location is subject to change any time before the show without notice. Electricity If you listed on your contracts that you need electricity for your booth, please note that the Event Center provides electrical drops from the ceiling and you will need to provide your own extension cords and power strips. Activities During The Event You are allowed to sell items or services, request donations, provide information, etc. within your booth. All activities are to be within in the confines of your rented booth space. All dogs must be on a leash at all times. Dog play in the aisles or in the booths is prohibited. Questions? Should you have a question while you are at the show, contact a Domesti-PUPS representative; we will do our best to assist you. |
NOTES FOR RESCUE GROUPS:
This event is a time to showcase your best dogs available for adoption. However, please limit the number of dogs you bring to the event as we have had complaints about areas around booths being so full of dogs/volunteers for a group that other booths were difficult to visit. Use common sense, but if you have too many dogs to fit within the confines of your booth, you probably have too many. Utilize your volunteers to schedule different dogs during the day so that you don’t have too many at one time. Dogs with health or reactivity issues are not allowed at this event.
Sales Tax
According to the Nebraska Department of Revenue, any amount indicated as a donation or suggested adoption donation is considered taxable and subject to Nebraska Sales Tax. This will require you to hold a Nebraska Sales Tax permit. If you have questions regarding this information, please contact Nebraska Department of Revenue at 402-471-5729.
Note: Nebraska Sales Tax is 7.25%.
TAX DEDUCTIONS ARE FOR DONATIONS
According to the IRS, if you receive a benefit as a result of making a contribution to a qualified organization, you can deduct only the amount of your contribution that is more than the value of the benefit you receive. If you pay more than fair market value to a qualified organization for goods or services, the excess may be a charitable contribution. For the excess amount to qualify, you must pay it with the intent to make a charitable contribution.
[http://www.irs.gov/publications/p526/ar02.html#en_US_2013_publink1000229650 Section: Contributions From Which You Benefit]
NOTE: When an adopter obtains a rescue dog from your organization and money is exchanged, it is considered a sale and is taxable. It is also not considered a tax deductible donation for the adopter as they are receiving something in exchange for the monies provided. Stating “suggested donation $xx” does NOT make the transaction tax deductible!
This event is a time to showcase your best dogs available for adoption. However, please limit the number of dogs you bring to the event as we have had complaints about areas around booths being so full of dogs/volunteers for a group that other booths were difficult to visit. Use common sense, but if you have too many dogs to fit within the confines of your booth, you probably have too many. Utilize your volunteers to schedule different dogs during the day so that you don’t have too many at one time. Dogs with health or reactivity issues are not allowed at this event.
Sales Tax
According to the Nebraska Department of Revenue, any amount indicated as a donation or suggested adoption donation is considered taxable and subject to Nebraska Sales Tax. This will require you to hold a Nebraska Sales Tax permit. If you have questions regarding this information, please contact Nebraska Department of Revenue at 402-471-5729.
Note: Nebraska Sales Tax is 7.25%.
TAX DEDUCTIONS ARE FOR DONATIONS
According to the IRS, if you receive a benefit as a result of making a contribution to a qualified organization, you can deduct only the amount of your contribution that is more than the value of the benefit you receive. If you pay more than fair market value to a qualified organization for goods or services, the excess may be a charitable contribution. For the excess amount to qualify, you must pay it with the intent to make a charitable contribution.
[http://www.irs.gov/publications/p526/ar02.html#en_US_2013_publink1000229650 Section: Contributions From Which You Benefit]
NOTE: When an adopter obtains a rescue dog from your organization and money is exchanged, it is considered a sale and is taxable. It is also not considered a tax deductible donation for the adopter as they are receiving something in exchange for the monies provided. Stating “suggested donation $xx” does NOT make the transaction tax deductible!
